WE'RE HIRING:
OPERATIONS ASSISTANT JOB POSITION DETAILS

WE’RE HIRING: OPERATIONS ASSISTANT 

We’re looking for a creative and organized Operations Assistant who will work directly with the CEO/Founder to help keep the business running smoothly. This person should have strong written and verbal communication skills, be excited to steward many different tasks at any given time, and be a collaborative team member. They should also have the ability to be proactive by seeking opportunities for improvement and proposing solutions. 

As our Operations Assistant, you’ll be responsible for:

  • Keeping the CEO/Founder on track with weekly, monthly, and quarterly agendas and taking initiative to offer feedback that ensures the most pressing tasks and deliverables are completed in a timely manner;

  • Scheduling and maintaining the CEO/Founder’s calendar and using discretion to ensure her time is well utilized;  

  • Managing general business inbox, organizing and sending emails, and drafting correspondence with clients and other external partners; 

  • Plugging in client numbers for analytics tracking and reporting and beginning report drafts for CEO to complete;

  • Researching beauty and wellness industry trends;

  • Drafting, reviewing, and executing client service agreements;  

  • Creating, sending, and managing client invoices;  

  • Supporting client on-boarding and off-boarding processes;

  • Sending client invoices to CEO’s CPA for tax filing within 5 days of client payment;

  • Tracking key success indicators to ensure company is on track to meet its goals;  

  • Researching, prioritizing, and following up on incoming issues and concerns addressed to the CEO/Founder and assessing the appropriate course of action, referral, or reply;  

  • Routinely scheduling and publishing posts within our membership and other programs/offers;

  • Reviewing documents for grammatical errors, typos, and formatting needs;  

  • Organizing and maintaining the digital filing system;  

  • Upholding the company’s mission and values through accountability, creativity, collaboration, and understanding. 

You’ll also thrive in this role if this sounds like you:

1. You have strong attention to detail. People compliment you on your strong attention to detail and you’re constantly reviewing your work multiple times for things like typos, word usage, correct links, etc. to ensure it’s
as perfect as possible.

2. You have incredible organizational skills. You’re able to manage working alongside several different team members in a very organized manner.

3. You’re a confident decision-maker. You like taking initiative over your own tasks, developing and implementing practical strategies, and bringing your ideas to life!

4. You love to be in a role that challenges you. You’re not afraid of a challenge, are always pushing yourself to create your best work, are innovative,
and you’re ready to grow.

5. You enjoy working remotely and autonomously. You love the fact that you get to create your own schedule because you’re a natural go-getter.
You’re also incredibly self-disciplined to stay on top of your role and communications with the rest of the team.

6. You’re seeking a stable, long-term role with a thriving and fast-growing remote company. You’re excited to be a part of our tight-knit team for the long-haul, at least one year! You long to eventually work full time with one ongoing client.

ESSENTIAL MUST-HAVES FOR THIS ROLE:

  • Ability to demonstrate proficiency in the required skills for this role;  

  • Dependability to perform duties with integrity;  

  • Strong writing skills and experience;  

  • Fluency in MS Office and G Suite,  

  • Confidence in learning new programs including HoneyBook and Klaviyo;  

  • Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to established time frames, and adapt to evolving circumstances with support from the CEO/Founder;  

  • Confidence to take initiative and make informed choices proactively;  

  • Strong people skills, emotional intelligence, and ability to work well with others;  

  • Outstanding written and verbal communication skills;  

  • Creativity, resourcefulness, good judgment, and flexibility in their work;  

  • Ability to work both independently and collaboratively;  

  • Excellent organizational skills with a high accuracy and attention to detail;  

  • Someone with access to reliable computer and internet;  

  • U.S. citizenship or permanent residence who is able to legally work in the U.S. 

ALLMOST founder Kieryn

ABOUT ALLMOST

ALLMOST is a bold, data-driven email marketing studio for beauty & wellness e-commerce brands. Our founder is from Seattle, Washington and is currently based in Lisbon, Portugal. We support founders and brands all over the world through our full-service strategy, design, and implementation packages as well as through our monthly content membership for email marketing education. 

We strongly believe in prioritizing our team’s well-being by paying a living wage and building a remote team that allows you the flexibility to craft your work schedule around your life. A key part of creating a culture of sustainability and accountability is proactively working to name, notice, and dismantle systems of oppression. We seek team members who are committed to doing this transformative work within themselves, our company, and our communities.

You in? Here are the details:


Position: Part-Time (5-8 hours/week to start with high potential for growth)

Hourly Rate: $20 USD

Position Start Date: Late-January 2026

Location: 100% remote

HOW TO APPLY:

Step 1: Record a short video (3 minutes or less) introducing yourself and telling us why you think you would be the perfect Operations Assistant for the ALLMOST Team (aka what are your biggest strengths and what experience do you bring to the table?)

Step 2: Upload the video to YouTube and set it to “unlisted” (this means no one except the people you share the link with will be able to view it)

Step 3: Click "Apply Now" to complete your application and submit the link to your video.

APPLY NOW

Applications must be submitted by 11:59pm PST Sunday, January 4, 2026. Late applications will not be accepted.